Instructions for Applicants
Welcome to the online application system for CAS-TWAS President’s Fellowship Programme.
It is VERY IMPORTANT to read this Instruction and “Call for Applications” carefully before using the online application system.
The application of 2016 starts on 17 November, 2016 and ends by 31 March, 2017.
How to Apply?
1. What needs to be done by you, your supervisor and your referees?
a. Before beginning an application, YOU are required to read the “Call for Applications“ and this Instruction carefully. You should find a supervisor in your interested research field and contact him/her. You should show the supervisor evidence of your academic ability and research expertise, e.g. CV, research proposal, degrees, transcripts etc. to convince your supervisor of your academic competence. Then YOU are required to complete your application online (submit the application form and upload supporting documentations onto the system) and email all supporting documentations (please refer to “Printed Document Checklist” to the host supervisor). You are also responsible for contacting your supervisor and referees to ensure that they have done their work to help complete your application.
b. SUPERVISORS shall
1) Check the academic background of the applicant, including reviewing his/her relevant documents and conducting tele-interviews. Complete the Supervisor’s Comment Page, print it out, get it stamped, scanned and upload the scanned copy online as an important document.
2) Print out the “Application Form for CAS-TWAS President’s Fellowship Programme” of the applicant sent by the online application system
3) Print out all supporting documentations emailed by the applicant.
4) Send the hard copy of all the above documents (1-3) to the CAS-TWAS President’s Fellowship Sub-Office in UCAS/USTC.
c. REFEREES shall upload the scanned copies of their reference letters online and send the original copies to the Sub-Office in UCAS/USTC directly.
2. Before filing your online application
Download the following forms, complete and scan them for subsequent upload.
a. Application Form for International Students (UCAS or USTC) USTC Application Form.doc UCAS Application Form.doc
You need to choose the Form of the university you are applying for.
b. Foreigner Physical Examination Form foreigner physical examination form.pdf
You need to provide authentic medical information about your health.
3. File your online application.
The online application includes the application form and supporting documentations. please submit the application form as early as possible so as to leave enough time for your supervisor and referees to provide their comments and references.
a. Create your online application ID with a valid email account and input a password of your own. You will receive a confirmation email with a link and a reference number. Click the link to activate your ID. The reference number should be indicated at enquiries concerning your application AT ALL TIMES .
b. The online application can be accessed and edited as many times as you would like before 31, March of the application year. Be sure to save your application by clicking “Save Your Application” at the bottom left-hand corner of the webpage each time before signing out.
c. You can view your information in a PDF document by clicking “View Your Application” at the bottom right-hand corner of the webpage. Some of your info does not appear in the PDF document but is stored in our database.
d. Submit your application form by clicking “Submit and Download” upon completion. Note that once submitted, your information CANNOT be changed.
The system will generate the “Application Form for CAS-TWAS President’s Fellowship Programme” based on the information you provided, and email it to your supervisor according to their email address you provided. You can save the form for further reference.
4. Upload Supporting Documentations
The Supporting Documentations shall be uploaded after submitting your application. The absence of any of them will disqualify your application. Please make sure your documents meet the requirements for upload.
5. Track Your Application
Click “Track Your Application” in the Quick Links to check your application status.
To read a flow chart for the application process, please refer to http://www.fellowship.cas.cn/dms/Process/1985.jhtml
NOTE: If your application gets returned …
Should your application get returned for further improvement, during which you change the email address of your supervisor or referees, a new message would be sent to them to require the Supervisor’s Comment Page or the reference letter.
Otherwise, if the email addresses of your supervisor or referees remain unchanged, despite major changes you have made in your application form, no message will be prompted to your supervisor or referees during your process of improvement. You may contact them directly to inform them of the changes you have made in your application.